Morning Glory School, a progressive educational institution in Punjab, faced operational challenges, especially around managing payslips, attendance, and performance monitoring. With a manual system that required significant time and effort to complete core administrative tasks, the school sought a robust, automated solution to enhance school operations efficiency and improve accountability. With Ireava’s cloud-based School ERP, Morning Glory School transformed its approach to administration, gaining time savings and significant operational improvements.
Challenges
Before implementing Ireava, Morning Glory School grappled with several complex administrative tasks:
- Attendance-Based Finance Calculation: Calculating pay slips based on attendance involved processing 24 unique parameters, making it a time-consuming and error-prone task. Completing this task manually took an entire week every month, straining the administrative staff.
- Performance and Communication Tracking: Performance metrics were managed manually, resulting in inconsistent communication with parents regarding students’ progress. This lack of automation impacted timely interventions and tracking of student progress.
- Teacher Accountability on Student Fees: Ensuring teachers were aware of outstanding fees and actively involved in due fee follow-ups with students required significant oversight, which created additional workload and often resulted in missed or delayed follow-ups.
Solution with Ireava
After reviewing their requirements, Morning Glory School implemented Ireava, a cloud-based School ERP designed to streamline and automate school operations. Ireava introduced a suite of custom solutions tailored to address each of their unique challenges:
- Automated Attendance-Based Payslip Calculation
Ireava automated the complex payslip calculations by setting up a custom process that factors in the school’s 24 unique attendance parameters. This automation eliminated the need for manual calculations, allowing the school to complete the task within minutes instead of a week. The system provides a detailed report of finances linked to attendance, ensuring accuracy and transparency in billing. - Performance Graph and Communication Automation
With Ireava, Morning Glory School implemented an automated system to generate performance reports for students, making it easy to communicate insights with teachers, and parents. Teachers and parents now receive real-time updates on student progress, attendance, and other performance metrics, empowering them to address student needs proactively. - Teacher Accountability on Fee Management
Ireava introduced a system that notifies teachers about students with due fees, providing accountability and clarity on fee-related matters. Teachers now receive periodic updates and reminders about outstanding dues, making it easier for them to follow up with students and parents. This feature has helped Morning Glory School boost fee collection rates while maintaining positive relationships with parents.
Results
Since implementing Ireava, Morning Glory School has seen remarkable improvements in operational efficiency, time savings, and accountability:
- 95% Time Reduction in Pay Slip Calculations: What used to take a week is now completed in minutes, freeing up administrative staff to focus on higher-priority tasks.
- Consistent Performance Monitoring: Automated performance graphs have enabled a 30% improvement in timely interventions, supporting student success.
- Increased Fee Collection: With automated notifications for due fees, the school has seen a 20% increase in timely fee payments, improving overall financial stability.
Conclusion
Morning Glory School’s adoption of Ireava’s ERP system not only streamlined its operations but also set a new standard for efficiency, transparency, and accountability in its processes. With Ireava’s support, the school plans to continue enhancing its administrative workflows, ensuring a top-tier educational experience for all students. Also, added other schools of the same society.